That's where a time tracking app comes in. Rather than interrupting your creative flow to track the clock or relying on your memory after the fact, a time keeping app does all the work for you, automatically. The best time tracking apps allow you to create accurate invoices for clients, see how long different tasks take to complete, or help ensure that a flat-rate project doesn't cost more money to complete than it brings in. Whether you're tracking time for personal productivity or to streamline your business processes , a time tracking app can simplify the task.
After considering more than 40 tools, we found the five best time tracking apps for freelancers and small businesses. Toggl Track for a free time tracking app. Harvest for tracking hours and expenses in teams. Everhour for viewing and managing team availability. HourStack for visualizing time differently. RescueTime for reducing distractions. Looking for ways to make tracking time even easier? Add automation to your time tracking app and automatically start events, create projects, and notify your team when you start work on a task.
Tracking time as you work lets you invoice more accurately than estimating that time once the task is complete. Having a higher degree of accuracy creates trust for your clients, too, but it also benefits the business. When you know how you spend your time, you can analyze it and make smarter business decisions as a result. When evaluating the best time tracking apps, we considered the following criteria:. Real-time tracking.
Nearly all time tracking apps let you track in real time, meaning they give you a running clock that you launch when you start a task, and that you can pause or stop when you finish. The ability to edit time tracked or manually add time blocks. The best apps let you correct time tracked after the fact, such as if you accidentally leave a timer running while you take off for lunch. You should be able to edit the time log to subtract however many minutes you weren't working.
You also want an app that lets you enter a block of time post hoc in case you forget to launch a timer at all. For example, if your phone rings and you jump into a minute consulting call, you might not start a timer, but you do want to log and bill for those hours worked.
Reporting features.
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The most powerful time tracking apps offer dashboards and reports that let you break out daily, weekly, or monthly time spent per project, per person, or per client. The ability to create an invoice or export data. Once you aggregate all your time spent on your work, you have to be able to take action on it.
All these apps let you either automatically create invoices from the time tracking data stored in the app or export that information into PDFs, CSVs, or Google Sheets to share with the right people.
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Here, we focus specifically on time tracking apps for freelancers and small businesses. We don't consider employee monitoring software, which often includes some type of time tracking. Employee monitoring tools are better suited for organizations that need to keep a close eye on when employees clock in and out and whether they're working when they say they are. That's generally beyond the scope of a freelancer or small business.
Additionally, we don't include project management, invoicing, or accounting apps that come with an add-on or built-in time tracker. While time-tracking clocks can be very helpful inside these tools, we assume if that's what you need, you're likely shopping for a more robust solution. If you need a time tracking app but can't pay for one, you should use Toggl Track. The time tracking tool has a generous free tier of service that gives you access to all its apps Android, iOS, Linux, macOS, Windows, web, and browser extensions and includes all the core functionality you'd expect in a time tracking app.
Toggl Track works so effortlessly primarily because it doesn't ask much of you when you start timing a task. With many time tracking apps, you have to have a client, project, and task entered into your account before the app will let you track time. If you don't, you have to set your task aside for the time being and enter them. With Toggl Track, you can track your time right away and worry about the details later.
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Additionally, when you use Toggl Track through the Chrome or Firefox browser extension, a Toggl timer button shows up in just about every web app you could imagine, from Google Docs and other Google apps to Help Scout. Because you always see the Toggl Track button while you're working, you have a continual reminder to track your time. Toggl Track has some of the most detailed options I've seen in a time tracking app. For example, in the Toggl Track Chrome extension, you can automatically start and stop tracking time based on whether the browser is open or not.
It also has excellent idle detection, which helps you maintain high accuracy across your records. When the app detects your computer has been idle but a timer is still running, it offers ways to correct the recorded block of time. That way, if you're interrupted while working and get sucked into a minute conversation, Toggl Track can knock out those 20 minutes from your record. Toggl Track even has a Pomodoro Technique setting, so that you can work for a set amount of time on a project that requires your focus and then take a short break, all with simple stopwatch-like reminders.
If you're looking for a simple time tracking app without extra bells and whistles, consider Clockify. While the free plan doesn't offer the same level of functionality as Toggl Track, it does include unlimited tracking, unlimited users, unlimited projects, and unlimited reports—all for free. Among the best time tracking apps overall, Harvest is a top option for teams. It's a stellar option for solo entrepreneurs, too, but it's built to handle a collaborative workload in a way that's clear and easy to understand.
If tracking and organizing a team's time isn't your strong suit, then Harvest is a great app to help you get the job done. Everyone on your team can install and use as many instances of Harvest as they like, including the desktop app, mobile app, and browser extension. The apps work offline, allowing you and your teammates to record time on tasks even when you're not online.
As team members run their personal timekeeping clocks, all the information flows into the administrator's Harvest account, where it's presented in both summary and detail. Harvest can automatically remind team members to submit their timesheets if you like, and the business owner can always edit, review, and approve team timesheets.
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Additionally, Harvest integrates with a long list of apps. Some of the supported apps let you track your working hours directly from them Asana, Basecamp, Slack, Trello, to name a few and send the results to Harvest. Others are for invoicing and accounting, in case you choose not to use Harvest's own invoicing tools. Harvest also has its own employee scheduling app called Harvest Forecast sold separately that tightly integrates with the core app.
If you need to connect Harvest to a tool that isn't supported natively, you can make your own Harvest integrations using Zapier to connect to apps like Google Sheets and Dropbox. Looking for more robust team and project management features in addition to time tracking?
Timeneye and TrackingTime both offer all the time tracking features you'd expect along with light project management capabilities. Everhour Web, browser extension, iOS beta , and in other web apps via integration. Everhour is a lightweight scheduling app that syncs with productivity apps you may already use. When you connect Everhour to a supported app, such as Asana, all the projects you've created in Asana show up as projects in Everhour.
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As a result, you can get up and running with Everhour faster than other time tracking apps because all your project details automatically get populated in Everhour. Price is higher than its competitors. The package is valid for a year duration. Which is not needed in many cases. Cocospy is fairly new but has the essentials of a good iPhone spyware. It comes with all the basic features that you would get while monitoring an iPhone.
Cocospy is quite popular with parents because of its minimal features and non-intrusive interface. The pricing is quite fair, too, when you pick the Family plan that can monitor up to 5 devices.
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